iiDebate Job Opportunities 2019

iiDebate is a non-profit, whose mission is to develop next generation of civic leaders, activists and change agents by giving young people the opportunity to actively participate in the political process. By opening up spaces for democratic education and youth participation in schools and government, we strive to prioritize the needs of low-income youth and under-resourced schools and regions.

We are currently extending our staff members into new programs in more than 15 regions around Tunisia. We are looking for 4 outstanding creative, young innovative young people to join our team. The deadline is July 15th, 2019 at 05PM to send your motivation letter & CV to rh@iidebate.org and iidebateinfo@gmail.com

Duration of the contract: 6 months 

Type of contract: SIV

Job brief
We are looking for a competent Assistant Direction to support the iiDebate direction in departmental planning and monitoring progress. You will also be working to enhance productivity and ensure compliance with rules and regulations. Assistant direction are well-versed in performance and operations management and competent in assuming delegated duties. They are leaders and critical thinkers, ready to solve problems before they become obstacles. The goal is to help the department attain objectives of productivity and employee satisfaction.

Responsibilities
● Assist in developing and implementing plans and goals for the department
● Work with the project team to coordinate and supervise daily operations
● Receive all legal documents from external & the staff (Days off request, urgent legal request to be submitted, …)
● Answer and make phone calls to our followers and participants
● Undertake staffing responsibilities (management of the integration of each new employee within the organization, …)
● Receive and follow up with payments made by externals (guests, academy students, rent of the meeting room, …)
● Maintain scheduling of events and represent iiDebate when needed
● Create reports and submit them to the director or other executives

● Responsible of all inventory and material use according to iiDebate policies
● Fulfill duties as assigned by the director or the academy coordinator

Requirements
● Proven experience as assistant direction or other similar position
● Experience in performance and operations management
● Knowledge of relevant regulations and quality standards
● Proficient in MS Office, relational databases and software (e.g. ERP)
● Outstanding communication and public speaking skills
● Excellent organizational and leadership skills
● Aptitude in problem-solving
● BSc/BA in business administration or related field; ●MSc/MA is an asset
●New graduates in the field of management, linguistic or others are encouraged to apply.
●  Contract: SIV

Duration of the contract: 12 months 

Type of contract: CNSS

Job brief
We are looking for a competent Administrative & Financial responsible to support iiDebate in departmental Finance & administration. You will also be working to enhance productivity and ensure compliance with rules and regulations. Financial & administrative candidates are well-versed in performance and operations management and competent in assuming delegated duties. They are leaders and critical thinkers, ready to solve problems before they become obstacles. The goal is to help the department attain objectives of productivity and employee satisfaction.

Finance (50%)

  • Manage all the financial cash-flow of the organization in coordination with iiDebate financial advisor
  • Coordinate the work with the book-keeper to make sure to send all invoices and receive all needed documents on time
  • Record all financial invoices and make sure they comply with the lows and regulation
  • Coordinate and support for external orders from suppliers and take offers according to iiDebate rules & regulations
  • Liaise with government institutions for singing or renewal of agreements, MoU, Collaborative Agreement, Tax Exemption Approval; support Letter from line ministries, etc.
  • Improve and maintain the filing system and file all general correspondence related to finance and ensure that office records are kept up to date.
  • Hand out petty cash after receiving the correct and signed forms; in line with applicable procedures, register and file the amount of petty cash that is paid out. Ensure replenishment are made on due time, on the first day of the month, and when needed and make sure to have all forms signed from (Program manager, Project coordinator, communication manager, budget holder according to the project and budget lines with the approval of the finance officer)

 Logistics ((50%)

  • Organize iiDebate events, including staff retreats, team events, partner workshops, etc.
  • Responsible for office administration, contributing to create a professional atmosphere and ensure and maintain cleanliness, tidiness, security and proper maintenance of the work premises.
  • Manage the cleaning services and the building periodic maintenance and repairs, when applicable
  • Ensure that the logistical support and administrative services for the running of the office are provided and maintained in an efficient and effective way according to the set standards and procedures.
  • Coordinate with all affiliates to ensure the storage of archives of classified/declassified documents are properly in place.
  • Manage procurement and logistics functions to ensure full compliance and application of standard iiDebate and/or donor procurement procedures. It includes, among others, and with the support of the Logistics volunteers, the organization of different events such as workshops, seminars, etc.
  • Arrange management of personal effects, temporary accommodation, housing, and schooling for international staff deployed to Tunisia or outside of Tunisia.
  • Book air tickets and arrange staff travels. Support office logistics for stationery, food and beverage as required by the office in coordination with the partners travel agency or by contacting the hotels directly
  • Arrange for the execution of all office running costs.
  • In coordination with the Logistics volunteers, handle logistical arrangements for visits (find and book suitable venue if required, payment procedures according to our manual of procedures, hotel reservation, and all different requirements according to the project needs)
  • Keep an up-to-date monitoring sheet for loaning of office equipment, subscriptions, etc and ensures that all office equipment are well maintained.
  • Execute a monthly inventory for all iiDebate materials and be responsible for their management. The Logistic administrative will take responsibility of any materials’ loss if not proven.
  • Make sure to respect the manual of procedure and do not proceed to any payment/transaction without filling out the necessary forms by staff members unless any emergency stated by the management team
  • Ensure that the Welcome pack, Security management plan, maps, emergency contact list, etc. are sent to relevant stakeholders and visitors on time and effectively.
  • Facilitate in-country registration, visa acquisition and issuing/extension of any guest part our programs including the invitation letters.

 

Duration of the contract: 6 months 

Type of contract: SIV/Consultant

Drabzeen Academy Tunisia is iiDebate new project that aims to create sphere of non-formal education for young people to improve their skills in “Soft-skills” and project management skills. The project coordinator will be the main liaison between our facilitators in the regions, our local facilitators and professors who will be working in our office in Tunis.

  • Responsibilities :
  • Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
  • Ensuring project deadlines and milestones are met.
  • Developing project strategies that will contribute to the project’s improvements and success.
  • Assisting in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
  • Determining project changes and escalating them to management.
  • Providing administrative support as needed.
  • Undertaking project tasks as required.
  • Creating and maintaining comprehensive project documentation
  • Assessing project risks and issues and provide solutions where applicable.
  • Chairing and facilitating meetings where appropriate and distribute minutes to all project team members.
  • Creating a project management calendar for fulfilling each goal and objective.
  • Supporting beneficiaries with the necessary tools and materials including Academic books and training manuals.
  • Organizing, attending and participating in meetings with partners and stakeholders. .

 

  • Requirements:
  • Bachelor’s degree in Humanities or Business Administration or related field of study.
  • Strong analytical and problem solving skills
    Ability to work well with large and diverse teams especially with volunteers
  • Track record in designing and executing successful training programs.
  • Familiarity with traditional and modern training methods (mentoring, coaching, on-the-job or in classroom training, e-learning, workshops, simulations etc…)
  • Strong writing and record keeping ability
  • Skills in training and debating.
  • Ability to work under pressure
  • Experience creating work plan structure – translating requirements into tasks
  • Experience with task scheduling and resource assignment
  • Experience with project management practices and tools to create, manage, and track project performance, cost, verify scope.
  • Excellent people-facing and internal communication skills
  • Excellent written and verbal communication skills in English, French and Arabic
  • Solid organizational skills including attention to detail and multitasking skills
  • Experienced user of MS Office tools (Word, Excel and PowerPoint)

Duration of the contract: 6 months 

Type of contract: CNSS/SIV

  • Follow-up and coordination with members and participants of the program
  • Collection of reports and data Review the qualities of reports received & data management (data management)
  • Strengthen the reporting system in the project department
  • Collaborate in the development of the strategy for the learning and development department in the IRCs and follow-up of the training and learning process
  • Contribute to the development of the Monitoring and Evaluation system for IRCs and other projects.
  • Follow-up with the participants and field visits within Tunisian regions
  • Contribute to the development of communication content Report and escalate to management as needed Create and maintain comprehensive project documentation
  • Participate in team’s performance reviews
  • Close project and documentation, pass project deliverables to operations.
  • Follow-up with the participants progress and satisfaction from our work
  • Organize all the logistic preparation for the events, trainings, in coordination with the logistic coordinator

Requirements:

  • Bachelor’sdegreeor relevant experience in the same position
  • Strong analytical and problem solving skills
  • Ability to work well with large and diverse teams especially with volunteers
  • Skills in training and debating are a plus Ability to workunder pressure
  • Experience creating work plan structure – translate requirements into tasks
  • Experience with task scheduling and resource assignment
  • Experience with project management practices and tools to create, manage, and track project performance, cost, verify scope.
  • Excellent people-facing and internal communication skills
  • Excellent written and verbal communication skills in English, French and Arabic
  • Solid organizational skills including attention to detail and multitasking skills
  • Willingness to work in a diverse team from different nationalities and background Experienced user of MS Office tools (Word, Excel and PowerPoint).

Deadline for applications are 15th, July 2019 at 05PM please send it to rh@iidebate.org & iidebateinfo@gmail.com and contact us by phone 0021671780069 in case of need.

 

 

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